Librariana VI: Administrative Papers of Directors

The records of the Newark Public Library, known as Librariana, include manuscript and printed materials, photographs and graphics, and other materials. The bulk of it covers the years from its founding in 1889 to the present. It is arranged according to the following record groups, each of which has its own finding aid:

I. History: A small group consisting of secondary histories of the Newark Public Library, mostly written by staff members.

II. Trustees: Including, most importantly, the minutes, as well as the resolutions and correspondence.

III. Reports: Mostly annual reports, but also directors’ reports, assistant directors’ reports, deputy directors’ reports, and departmental reports, both annual and monthly.

IV. Financial Records: Including audits, budgets, reports, statements, etc…

V. Buildings: Consisting of plans for construction, renovation, and maintenance of the Main Library on Washington Street and the various branches throughout the city.

VI. The Administrative Papers for the first five directors: a) Frank P. Hill, 1889-1901 b) John Cotton Dana, 1902-1929 c) Beatrice Winser, 1929-1942 d) John Boynton Kaiser, 1943-1958 e) James E. “Ned” Bryan, 1958-1972 f) The Administrative Papers for the three directors during the 1970s and 1980s: These three men were Bernard Shein (1972-1977), William Urban (1977-1979), and Thomas J. Alrutz (1979-1988). Their papers have been kept together in one record group. VII. Departmental Records: Including acquisition lists, art and music department, bindery department, branches, business branch, cataloging department, central library services, children’s and schools department, community library services, education department, general reference and collections, lending and reference department, newspaper clippings, New Jersey room, order department, press releases, public relations and information, registration and receiving, and technical services.

VIII. Staff: Including information on individual staff members as well as information on the Staff Association and various staff notices from the directors regarding rules and regulations.

IX. Publications: Mostly books, pamphlets, and other monographs; serials; broadsides, brochures, circulars, leaflets; and other published materials.

X. Scrapbooks: Created by staff members, these scrapbooks document the activities of the Library through newspaper clippings, published information, program announcements, public notices, etc…

XI. Photographs: Including buildings, branches, departments, directors, staff members, trustees, patrons, programs, exhibits, etc…

Three smaller related records groups contain information on the following:

A. Newark Library Association: A private organization, a subscription library, which required members to purchase shares of stock in order to utilize its collections; it operated from 1847 until 1889 and was the precursor to the Newark Public Library.

B. Newark Museum Association: Founded by John Cotton Dana and other civic leaders in 1909, it grew out of a series of exhibitions on the fine arts, decorative arts, and natural sciences that were held on the 4th floor of the Newark Public Library from 1902 onward.

C. Harper (Frances W.) Literary Society: A small collection on the activities of this society funded by the Harper Family and held each year at the Newark Public Library.